How do you know if you need a DOC (day-of-coordinator)? Even if you planned your own wedding, you may want to consider delegating the worry and stress of the actual wedding day to a friend or professional so that you can enjoy your wedding, instead of being overwhelmed with details. Not everyone needs a coordinator but if you have over 80 guests, I would suggest finding a DOC to help coordinate the wedding activities. On your wedding day, you don’t want to worry about logistics and making sure vendors are showing up, etc. You want to be relaxed and enjoying your special day. Something always goes wrong no matter how well you planned your wedding. I’ve been helping friends coordinate their wedding and a few emergencies I’ve personally run into:
- Electricity failed and no one could find the breaker box
- Cake vendor did not show up
- Music started an hour late because the DJ thought the hotel was providing the speakers
Some ceremony and reception places will offer a “coordinator” but you should get details on what this service includes. Many “site coordinators” are there to answer questions about the facility, like if you need more chairs or if the thermostat needs to be changed. Hotel reception halls usually have an adequate coordinator because they provide the catering, which is a big chunk of the reception activities. If you are wondering if your coordinator will be adequate enough, ask yourself these questions:
- Did the coordinator ask for a list of the vendors and their contact information?
- Did the coordinator ask for a schedule/program of events?
- Did the coordinator ask to meet before the wedding day to go over plans?
If the answer is “yes” to all three questions, the coordinator passes the sniff-test. If the answer is “no” to any of them, you may want to figure out what the coordinator’s role is on your wedding day.
Later on, we’ll go into what the difference is between a “wedding planner” and a DOC.
Did you regret not having a DOC for your wedding day? If you had one, would you suggest it to others?